PROMUA SOURCE — COST CONFIRMATION TEMPLATE
Blank planning worksheet. Not a quotation, invoice or contract.

Order / product links: ____________________
Quantity and variants: ____________________
Destination country / city: ____________________
Quote reference / date / valid until: ____________________
Prepared by / confirmed with: ____________________

REPEAT THIS BLOCK FOR EACH COST ITEM
Item: ____________________
Scope and exclusions: ____________________
Status: included / separate / not applicable / to confirm
Amount and currency: ____________________
Basis: per item / kg / cubic metre / shipment / other: ____________________
Quantity used in calculation: ____________________
Who provides this figure: ____________________
Evidence: quote reference or written confirmation: ____________________
Confirmed by / confirmation date: ____________________

ITEMS TO CONFIRM
1. Goods and variants
2. Transport within China
3. Purchasing and payment service charges
4. Inspection against the agreed scope
5. Storage, packing and consolidation
6. International freight and applicable surcharges
7. Customs and destination charges, where applicable
8. Final delivery

RECONCILIATION BEFORE PAYMENT
Keep separate totals for each currency: ____________________
If converting: rate, source, date and conversion fees: ____________________
Charges already included in another item (do not count twice): ____________________
Unconfirmed items and who will confirm them: ____________________
Confirmed subtotal (exclude unknown amounts): ____________________
Final total confirmed in writing / date: ____________________

Unknown is not zero. Do not call a subtotal an all-inclusive price while costs remain open.
Route availability, timing and customs responsibilities require separate agreement.
Copy the relevant details into your enquiry; this file does not send any information.