Start your first order with a written brief. A product link shows what interests you, but a useful quote also needs quantities, variants, quality requirements and a destination. Clear inputs make offers easier to compare.
1. Build a product list
Record a link, SKU or reference code, colour, size and quantity for every line. Specify material and included accessories where they matter. A photograph alone is not a specification: a listing may contain several variants.
Keep the first assortment small enough to track its sales and stock. Set quantities using your own budget and sales plan rather than someone else’s universal minimum.
2. Decide what the sample should establish
A sample can help you assess a product before a larger purchase. Agree what to compare: dimensions, material, colour, contents or packaging. Keep photographs and the agreed specification as a reference. A good sample does not replace checks on the next batch.
3. Define the inspection
Ask what will be checked, how findings will be recorded and what happens if something differs from the order. Appearance photos, quantity checks and specialist testing are separate tasks. Each needs a clear scope.
QualityInspection discusses why a manufacturer needs to understand a product’s intended use and the buyer’s requirements before quoting. For existing stock products, a practical adaptation is to clarify variants, included items and acceptance criteria. Source
4. Request an explained quotation
Confirm who receives payment, what it pays for, which services are included and which charges remain unknown. Ask separately about delivery to the Chinese warehouse, inspection, packaging and international freight. Payment options and route availability must be checked for the individual order.
5. Provide delivery details
Include the destination city, desired arrival date and relevant product characteristics. Ask which measurements support the initial estimate and when the quote may change after packing.
Before sending your enquiry
- Every line has a link, variant and quantity.
- Sample and inspection requirements are written down.
- The payment recipient and service scope are clear.
- The destination and desired date are included.
- Unconfirmed charges are listed as questions.
